PRE-ASSESSMENT OF EVENTS
The Leadership Statement, adopted by industry leaders on the EFPIA Board in June 2010, recognises that society has particularly high expectations of the pharmaceutical industry. Leaders of industry asked that EFPIA develop additional guidance to ensure that EFPIA members continue to uphold the highest ethical standards, including sponsorship and/or participation in events, congresses and other meetings, as well as exhibitions at congresses.
Through e4ethics EFPIA supports monitoring of multinational events in Europe, by pre-assessing events with regard to the EFPIA HCP Code. Companies belonging to the EFPIA membership are encouraged to consult e4ethics and should be mindful of the rules and provisions applying when deciding sponsoring, participating or collaborating in an event.
EFPIA will initially focus on major international events taking place in Europe – i.e. events in which healthcare professionals of more than 5 countries may take part, and which are expected to attract a significant number of participants (at least 500). Each event will be assessed with regard of common standards applicable, in particular with respect to provisions included in the EFPIA HCP Code Article 10.
The pre-assessment will be based on the following aspects:
Ø Scientific Programme Schedule/Structure – the programme should show that the event has a genuine scientific purpose; the programme posted on the web-site of the event will be used for reference.
Ø Venue and Exhibition Area – the venue must be conductive to the main purpose of the event (scientific/professional), avoiding venues that are renowned for their entertainment facilities or are extravagant.
Ø Hospitality Provided (Directly or Indirectly) to Healthcare Professionals – hospitality extended in connection with events shall be limited to travel, accommodation, genuine registration fees and meals, but cannot be extended beyond the official duration of the event; hospitality offered shall be reasonable in level and strictly limited to the main purpose of the event – as a general rule, the hospitality provided must not exceed what healthcare professional recipients would normally be prepared to pay for themselves.
Ø Other Activities – hospitality shall not include sponsoring or organising entertainment (e.g. sporting or leisure) events.
Ø Accompanying Persons – hospitality must not be extended beyond persons who qualify as participants in their own right.
The pre-assessment process involves an assessor’ team appointed by the EFPIA Board. For further information please consult the Observation Index. (Click here to see its previous version)
Conclusions of the pre-assessment posted on e4ethics, with the following colour-code for of each of the 5 areas (in contrast to a single composite assessment) covered by the EFPIA Article 10 HCP Code provisions:
Ø GREEN: based on information available from the event’s website (on the date indicated), arrangements would not raise concern with regard to provisions of the EFPIA Article 10 HCP Code provisions. However, EFPIA members are invited to check application of laws, regulations and codes that may apply in the country where the event takes place and/or rules of the jurisdiction where healthcare professionals carry out their profession.
Ø ORANGE: based on information available from the event’s website (on the date indicated), arrangements may raise concern with regard to provisions of the EFPIA Article 10 HCP Code provisions. EFPIA members are asked to also check application of laws, regulations and codes that may apply in the country where the event takes place and/or rules of the jurisdiction where healthcare professionals carry out their profession.
Ø BLUE: EFPIA’s pre-assessment process is ongoing. Meanwhile, please consult the Observation Index.
Where the Member Association of the event’s hosting country communicates comments regarding national laws, regulations and/codes, these will be reflected in the pre-assessment report under National Code Provisions.
The pre-assessment of events provided on e4ethics cannot, under any circumstance, be interpreted as a judgement on the quality or content of the scientific programme, or on the quality of the speakers.
It is the company’s individual decision to decide to sponsor / participate in the event. Companies belonging to the EFPIA membership should be mindful of the rules and provisions that apply when deciding to sponsor, participate or collaborate in an event.
The organisers of pre-assessed events and all EFPIA members will receive an electronically generated message informing them of the conclusions of EFPIA’s pre-assessment. Other organisations – including IPCAA, IFAPP, EGA and Eucomed – will also be informed. EFPIA shall not interfere in the contractual relationships between scientific & medical societies and their suppliers, that are entrusted with implementation of logistics and practical arrangements of events and congresses.
EVENTS PRE-ASSESSED FOLLOWING THE EFPIA PROCEDURE
For each event, general information (retrieved from public sources, in particular the events’ websites) includes:
Ø Name/title of the event
Ø Name of the Scientific/Medical Society
Ø Starting date of the event
Ø Ending date of the event
Ø Approximate number of healthcare professionals
Ø A link to the event’s website
To help locate information on a particular event, the database can be searched by the following classifications:
Ø by names of the events (alphabetically ordered)
Ø by names/acronym of the organiser of the events
Ø by medical speciality/healthcare area
Ø by dates of the events (from the nearest in time to the most distant)
Ø by country where the events take place
Ø 15 last days (referring to events being updated in the last 15 days)
EFPIA can update the information included in e4ethics at any moment. It is therefore recommended to consult the website regularly.
Any question, suggestion, commentary or clarification can be shared by e-mail at: firstname.lastname@example.org.
It is the company’s individual decision to decide to sponsor/participate in the event. Companies belonging to the EFPIA membership should be mindful of the rules and provisions that apply when deciding to sponsor, participate or collaborate in an event.